International Conference on HIV/AIDS Prevention and Treatment (ICHAPT-25)

Instructions for Presentation

Instructions For Oral Presentations:-

Oral presentations delivered at the ISAR Conference must be 15 minutes in duration and also include within this duration five minutes for Q&A and discussion. Either the author or one of the co-authors must present the paper. These oral presentations must be delivered either with one’s laptop device or using the device (that may be a desktop or a laptop) that will be available in the Session Hall on the day of the conference. Presenters will have access to a device with a Windows OS, and therefore also MS Powerpoint, to deliver their presentatio. Presenters are requested to carry their own laptops (if they choose to bring their own) containing their presentations or pen drives containing their presentations to the Session Hall on the day of the presentation. An ISAR Conference volunteer will assist presenters with uploading their presentations, setting their slides, and projecting them.

Instructions For Poster Presentation:-

Poster presenters are urged to take note of the following specifications. Every poster can be of a maximum size of 36 inches wide and 48 inches high or in other words 3 ft. x 4ft. Presenters are requested to bring their own printouts of their posters. Presenters are urged to set up their own posters on the morning of the Poster Presentation ahead of the Opening Ceremony and remove them at the end of the session. Either the author or one of the co-authors must make themselves available for a discussion about their poster at the poster session. All posters will be displayed in the main Conference Hall at the conference venue.

Instructions For Virtual Presentation:-

Presenters who won't be able to participate in the conference in person to deliver their presentations can opt to do so virtually by delivering their presentations online. Those who wish to deliver their presentations virtually are requested to take note of the following guidelines. Irrespective of whether a presentation will be delivered online or in-person at the event, all presentations will take place as scheduled on the day of the conference. Every online presenter will be given 15 minutes to deliver their presentation. This time duration includes five minutes for Q&A and discussion. Presenters may choose to either pre-record their presentations or deliver them live virtually. Either way, presenters are required to inform the Session Chairs of their choice well before the start of the conference. Presenters who have signified their willingness to deliver virtual presentations will be sent individual Zoom links via email to their registered email ids. Every Zoom link will be unique for each online presenter, and these links cannot be shared. Online presenters are urged to test their audio and video (devices, webcams, and microphones) using the Zoom Test Platform ahead of time to avoid delays owing to potential technical difficulties that may arise while they deliver their online presentations. Online presenters are requested to make sure to share any presentations/documents that they may wish to use to elucidate their statements during their presentations for the benefit of all the conference attendees who will be watching their online presentations. An ISAR Conference Session Moderator will assist online presenters with logging in (to Zoom), setting up of audio, video, and sharing of presentation docs and ppts, should online presenters require any professional assistance with doing so. After the conclusion of each presentation, the Session Chair will collect and relay questions from the audience members to the online presenters for them to answer and offer clarity. All online presenters are requested to login to their respective Zoom platforms (via the links sent to them) at least 30 minutes before their presentations have been scheduled.